Legislative & Corporate Records Officer

We have an exciting opportunity for a Legislative and Corporate Records Officer to join our team. 
Reporting to the Legislative Affairs Manager, you will serve as a central point of coordination for the municipality’s records management program and the administration of requests under the Access to Information Act (ATIA) and Protection of Privacy Act (POPA). You’ll be a go-to expert for guiding departments, providing training, and supporting policy development all while ensuring legislated timelines and compliance requirements are met. In this role, you will: 

• Oversee the Town’s Records and Information Management, Access to Information and Privacy programs to ensure compliance with the Corporate Records Classification Scheme and Retention Schedule, respective legislation, and industry standards;
• Develop, review, and update the Town’s Records and Information Management policies, guidelines, and procedures;
• Advise Town staff on best practices for managing electronic and physical records to ensure records are accessible and effectively organized;
• Coordinate, organize, and execute the removal and destruction of records from all Town business centres to comply with the Town’s Records Classification Scheme and Retention Schedule;
• Provide training and materials related to the Town’s Records Management System to staff responsible for records management, as well as other users;
• Work with IT to incorporate records management best practices into electronic forms and workflows;
• Mannage the Town’s Records Liaison program;
• Monitor the performance of the Records and Information Management program, conduct audits, update the program in response to changes in legal requirements, technology, and business operations;
• Assist with census and election activities and other business centre projects as required.