Council Administrator

We have an exciting opportunity for a Council Administrator to join our team. Responsibilities will include:

• Provide regular and confidential administrative support to the Mayor and Councillors to 
  assist them in conducting their Council business including calendar, travel, meetings, and 
  event coordination;
• Document and track citizen inquiries in consultation with the Legislative & Corporate 
  Records Officers;
• Compile internal and external information and circulate to all stakeholders;
• Administer records management, both electronic and hard copy;
• Compile promotional material for the Mayor and Council as needed for their events;
• Develop and maintain databases and records management that complies with Town RMS 
  Policy;
• Create standardized Town documents such as letters or forms, creating basic original 
  documents or modifying standard documents, modify formatting, respond to e-mails, 
  attend and document meetings, etc;
• Support the adoption and use of digital tools and AI-supported administrative systems to assist 
  with document drafting, summarization, and workflow improvements
• Entering data into new or pre-established spreadsheets, existing Town systems or
  software, tracking data such as performance metrics, tracking costs, etc;
• Prepare and develop presentations using source information or guidelines provided by 
  requestor;
• Conduct routine research for the Mayor and Council;
• Routine contract administration; 
• Proactively identify areas or processes for improvement or updating;
• Provide financial support and
• Ensure all activities are conducted according to OH&S and Town standards.