The Role
We have an exciting opportunity for a highly motivated Community Safety & Organizational Excellence Administrator to join the Community Safety & Organizational Excellence Division. This position reports to the Director and provides a range of senior administrative support functions to the Director and division, with a strong emphasis on supporting the Human Resources team. This role requires a high level of confidentiality and diplomacy. Responsibilities include, but are not limited to:
- Specialized and complex administrative tasks, projects and initiatives as assigned;
- Composes complex correspondence, drafts various specialized agreements, draft social media correspondence, coordinating with various internal/external parties and overseeing through to completion;
- Maintain and update employee records, HR databases, and personal files;
- Maintain and update organizational charts and phone list;
- Assist in organizing training sessions, workshops, and employee development initiatives as well as maintaining training and development records;
- Assist with recruitment tasks including drafting and posting job advertisements, scheduling interviews, organizing and tracking required qualifications upon hire, such as Police Information Checks, Driver’s Abstracts and other relevant credentials;
- Coordinate onboarding and offboarding processes;
- Coordinate and lead new employee orientation sessions and wellness initiatives;
- Administer recognition programs;
- Monitor the HR Inbox and responding to inquiries, triaging inquiries where needed;
- Update & maintain intranet and careers page of Town website.
Opportunity Details
Job Posting ID
2425P
Hours of Work
37.5 per week
Number of Openings
1
Standby Rotation Required
No
Driver's Abstract Required
No
Police Record Check Required
Yes
What we offer
- An excellent pension plan
- Benefit plans
- Career development
- Competitive salary
- Comprehensive health, dental, paramedical
- Flexible work schedule
- Hybrid work environment
What you Bring
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is equivalency to:
- Diploma in Business Administration, Public Administration, Human Resources or a related field;
- 5 or more years related work experience representing continuous learning and career progression, including at least one year experience in indirect supervision and/or leadership/mentorship experience;
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- High level of attention to detail and accuracy.
- Oral and written communication.
- Ability to handle sensitive information confidentiality and practice discretion.
- Proficiency working with Microsoft Visio, databases, various software programs and content is crucial.