The Role
We have an exciting opportunity for a Legislative and Corporate Records Officer to join our team. Responsibilities will include:
- Oversee the Town’s Records and Information Management, Access to Information and Privacy programs to ensure compliance with the Corporate Records Classification Scheme and Retention Schedule, respective legislation, and industry standards;
- Develop, review, and update the Town’s Records and Information Management policies, guidelines, and procedures;
- Advise Town staff on best practices for managing electronic and physical records to ensure records are accessible and effectively organized;
- Coordinate, organize, and execute the removal and destruction of records from all Town business centres to comply with the Town’s Records Classification Scheme and Retention Schedule;
- Provide training and materials related to the Town’s Records Management System to staff responsible for records management, as well as other users;
- Work with IT to incorporate records management best practices into electronic forms and workflows;
- Manage the Town’s Records Liaison program;
- Monitor the performance of the Records and Information Management program, conduct audits, update the program in response to changes in legal requirements, technology, and business operations;
- Assist with census and election activities and other business centre projects as required.
Opportunity Details
Hours of Work
37.5 hrs/week
Number of Openings
1
Standby Rotation Required
No
Driver's Abstract Required
No
Police Record Check Required
Yes
What we offer
- Career development
- Competitive wages
- Flexible work schedule
- Hybrid work environment
What you Bring
A combination of education and experience that would provide the required knowledge, skills and abilities to qualify. A typical way to qualify is equivalency to completion of a diploma in Records Management plus:
- 3 or more years direct and related work experience, preferably within the Local Government Information Management environment;
- Experience working with Corporate Records Management System (CRMS);
- Training and knowledge of public body responsibilities under the Access to Information Act (ATIA) and Protection of Privacy Act (POPA);
- Ability to obtain commissioner of oaths and
- Strong diplomacy, tact confidentiality, and communication skills
- Must be able to lift up to 50 lbs