Delegations/Question Period is scheduled on each Council agenda at approximately 3:00 p.m., but special arrangements to consider delegations at 6:00 p.m. (or an alternate time) can be made through Legislative Services prior to the meeting.
Public input, feedback, or presentations to Council (or any of Council’s Boards and Committees) in the form of letters, emails, or in person, become part of the public record and may be published in a Council agenda package which is posted on the Town of Okotoks website for public viewing.
Individuals or groups may be heard by Council at a meeting in the following ways:
- Request to be added to the agenda prior to a Regular Council Meeting. With prior arrangements made through Legislative Services, delegations can have their name/organization's name and documents added to a Regular Town Council Meeting agenda for either 3:00 p.m. or 6:00 p.m. Requests to present to Council must be received at least 5 days before the Council meeting by contacting Legislative Services; or by hand delivering or mailing the Town of Okotoks, Municipal Centre. Please include the Council meeting date you wish to attend, your first and last name, the name of the organization you may be representing, and contact information. Legislative Services will contact delegations to confirm receipt of the request and documents and schedule the item on an upcoming meeting agenda.
- Attend a Regular Council Meeting and sign-up that day. Without prior arrangements, delegations can present to Council at 3:00 p.m. during the Delegations/Question Period section on the agenda. This segment on the Council agenda allows public members an opportunity to provide comments or ask questions of Council. Presenters are required to provide their name, email address, and their question/topic of discussion on the sheet provided at the Council Chamber entrance. The Mayor will call for delegations to come forward to the presenter’s desk in the order listed on the agenda or the daily sign-up sheet. Delegations are allowed 5 minutes to address Council. Questions should be concise and specific. Following presentations, Council may ask questions of the presenter.
Petitions are written requests that are organized and signed by electors within the Town of Okotoks requesting Council to take an action, or to express public opinion to Council. Petitions that meet all legislative requirements as outlined in the Municipal Government Act (MGA) can be used to compel Council to take action on specific issues.
Petitions can be made in response to three different matters:
- Bylaws - Electors may petition for a new bylaw, or to amend or repeal a bylaw or resolution
- Advertised Bylaws and Resolutions - Electors may petition against advertised bylaws or resolutions
- Local Improvements - Property owners can petition for a local improvement. Property owners affected by a proposed local improvement can petition against the local improvement. Details on local improvement petitions can be found here.