Individuals or groups may request to be heard by Council at a meeting, with the item added to the agenda prior to the meeting. This is called "coming forward as a delegation". At 3:00 p.m. during the Delegations/Question Period section on the agenda, the Mayor will call for delegations to come forward to the presenter’s desk in the order listed on the agenda. Delegations that have made arrangements to be included on the agenda are allowed 5 minutes to address Council. Following your presentation, you may be asked questions by the Members of Council.
Delegations interested in presenting to Council are asked to submit a request in writing to Legislative Services. The request should clearly specify the issue to be addressed, and include a general outline of concerns or requests.
Requests must be received at least 5 days before the Council meeting by contacting Legislative Services; or by hand delivering or mailing the Town of Okotoks, Municipal Centre. Please include the Council meeting date you wish to attend, your first and last name, the name of the organization you may be representing, and contact information.
Any documents, PowerPoint presentations, etc., which are to be included in the Council agenda package are also required 5 days before the meeting. Please note that since all meetings of Council are public, your letter and other documents are considered public documents.
Legislative Services will contact delegations to confirm receipt of the request and documents and schedule the item on an upcoming meeting agenda.