Presenting to Council

There are two ways to make a presentation to Council at a regular Council Meeting: make arrangements before the meeting to present as a delegation or sign-in for the Delegations/Question Period by the Public at the meeting.  Delegations/Question Period is scheduled on each Council agenda at approximately 3:00 p.m., but special arrangements to consider delegations at 6:00 p.m. or an alternate time can be made through Legislative Services  prior to the meeting. 

Public input, feedback or presentations to Council or any of Council’s Boards and Committees in the form of letters, emails, or in person become part of the public record and may be published in a Council agenda package which is posted on the Town of Okotoks website for public viewing.  

Presenting to Council
Delegations

Individuals or groups may request to be heard by Council at a meeting, with the item included on the agenda before the meeting.  This is called coming forward as a delegation.  At 3:00 p.m. during the Delegations/Question Period section on the agenda, the Mayor will call for delegations to come forward to the presenter’s desk in the order listed on the agenda. Delegations that have made arrangements to be included on the agenda are allowed 5 minutes to address Council.  Following your presentation, you may be asked questions by the Members of Council.

Delegations interested in presenting to Council are asked to submit a request in writing to Legislative Services. The request should clearly specify the issue to be addressed, and include a general outline of concerns or requests. 

Requests must be received at least 5 days before the Council meeting by emailing Legislative Services; or by hand delivering or mailing the Town of Okotoks, Municipal Centre.  Please include the Council Meeting date you wish to attend, your first and last name, the name of the organization you may be representing, and contact information.  

Any documents, PowerPoint presentations, etc., which are to be included in the Council agenda package are also required 5 days before the meeting.  Please note that since all meetings of Council are public, your letter and other documents are considered public documents.

Legislative Services will contact delegations to confirm receipt of the request and documents , and schedule the item on an upcoming meeting agenda.

Question Period

Question Period, which takes place at approximately 3:00 p.m., is an opportunity for members of the public to provide comments or ask questions of Council.  To speak during Question Period, you may sign-in at the meeting by entering your name on the registration form at the Recording Secretary's desk in the Council Chamber before 3:00 p.m.  At the time for Question Period on the agenda, the Mayor will request that you step forward to the presenter’s desk, state your name and address, and direct your question or comments to the Chair (Mayor).  Speakers are allowed 5 minutes to address Council.  Questions should be concise and specific.  The speaker may be asked questions by the Members of Council.

Okotoks Municipal Centre & Council Chambers
Sun: Closed
Mon - Fri: 8:30 am - 4:00 pm
Sat: Closed