The Fire Ban remains in effect for Okotoks to minimize additional smoke from contributing to the poor air quality.  The winds are changing again today in Okotoks and it is expected to become smoky...more information

Presenting to Council

There are two ways that you can come forward to make a presentation to Council at a regular Council meeting – you can make arrangements before the meeting to present as a delegation or you can sign in for Question Period at the meeting.  Question Period is scheduled on each Council agenda at 3 p.m.  Delegations are usually scheduled at approximately 3 p.m., but special arrangements to consider delegations at 6 p.m. can be made through the Municipal Secretary prior to the meeting. 

Public input, feedback or presentations to Council or any of Council’s Boards and Committees in the form of letters, emails, or in person become part of the public record and may be published in a Council agenda package which is posted on the Town of Okotoks website for public viewing.

Presenting to Council

Delegations

Individuals or groups may request to be heard by Council at a meeting, with the item included on the agenda before the meeting.  This is called coming forward as a delegation.  During the Delegation section on the agenda, the Mayor will call for delegations to come forward to the presenter’s desk in the order listed on the agenda. Delegations that have made arrangements to be included on the agenda are allowed 5 minutes to address Council.  Following your presentation, you may be asked questions by the Members of Council.

Delegations interested in presenting to Council must submit a request in writing to the Municipal Secretary. The request should clearly specify the issue to be addressed, and include a general outline of your concerns. 

Requests must be received at least 5 days before the Council meeting by emailing the Municipal Secretary; faxing to 403-938-7387 or hand delivered or mailed to the Town of Okotoks, Municipal Centre.  Please include the meeting date you wish to attend, your first and last name, the name of the organization if you are representing an organization, and your contact information.  

Any documents, PowerPoint presentations, etc. which you would like included in the Council agenda package are also required 5 days before the meeting.  Please note that since all meetings of Council are public, your letter and other documents are considered public documents.

The Municipal Secretary will contact you to confirm that your request and documents have been received, and will work with you to schedule your item on a meeting agenda and assign a time for your item on the agenda.

Question Period

Question Period, which takes place at approximately 3 p.m., is an opportunity for members of the public to provide comments or ask questions of Council.  To speak during Question Period, you may sign in at the meeting by entering your name on the registration form at the Municipal Secretary’s desk in the Council Chamber before 3 p.m.  At the time for Question Period on the agenda, the Mayor will request that you step forward to the presenter’s desk, state your name and address, and direct your question or comments to the Chair.  Speakers are allowed 5 minutes to address Council.  Questions should be concise and specific.  The speaker may be asked questions by the Members of Council.

Public Hearings

Many bylaws, especially land use bylaws, require advertising and a public hearing before Council may approve them.  These are referred to as statutory public hearings, and are usually scheduled at a regular Council meeting at 7 p.m.  Notice of the hearing is posted on the Town’s website and advertised in the local paper in advance of the hearing.  

During the public hearing, members of the public are provided with an opportunity to speak in favour of or in objection to the proposed bylaw. Speakers are allowed 5 minutes to address Council.

After Administration presents Council with information on the bylaw, the Mayor will ask if any members of the public attending the public hearing wish to speak in favour of the proposed bylaw.  The Mayor will request that you step forward to the presenter’s table, and state your name and address.  Following your presentation, you may be asked questions by the Members of Council. 

After everyone who wishes to has spoken in favour of the bylaw, the Mayor will ask if any members of the public wish to speak in objection to the proposed bylaw.  The Mayor will request that you step forward to the presenter’s table, and state your name and address.  Following your presentation, you may be asked questions by the Members of Council. 

Following any questions from Council to Administration, Council passes a motion to close the public hearing and returns to the regular agenda to consider readings required to pass the bylaw.

Okotoks Municipal Centre & Council Chambers
Sun: Closed
Mon - Fri: 8:30 am - 4:00 pm
Sat: Closed
Okotoks Municipal Centre & Council Chambers

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